Baltimore Jewish Life

Early Childhood Center Administrative Assistant (F/T)

Ohr Chadash Academy

Ohr Chadash Academy (OCA) is a Torah-driven Orthodox Jewish day school for boys and girls in early childhood through 8th grade, where the divine spark and unique worth of each individual is celebrated. OCA, with approximately 325 students and over 65 faculty members in preschool through 8th grade, is known for its strong sense of community and joyful approach to learning. There is a tangible sense of warmth and care among our students, faculty, and staff. OCA is committed to ensuring equal employment opportunity. It is our policy to recruit, hire, train, and promote individuals, as well as administer any and all personnel actions, without regard to race, color, religion (except where there is a bona fide requirement for the position), creed, age, sex, national origin or ancestry, marital status, sexual orientation, genetic information, status as a disabled or other eligible veteran, status as a qualified individual with a disability, or any other category covered by applicable law. OCA now offers a range of employment benefits for qualified employees.

About the Position

Position Overview:
The Administrative Assistant assumes an integral role in creating daily meaningful experiences for the children, parents, and staff of the Early Childhood Center program.

Qualifications:
Associate’s or Bachelor’s degree or the equivalent
Skills: Google suites, Microsoft Office, learning management systems/database management

Responsibilities:
Oversee the daily operations of the Early Childhood office
Provide a warm, nurturing presence to help students feel comfortable and cared for
Provide de-escalation support for students directly or provide backup for the teacher who is working with the student in need
Oversee substitute coverage for absent staff and ensure ratios are met
Monitor the security of ECC entry doors; check students in and out
Substitute in classrooms when needed
Answer ECC phone, monitor and respond to emails from parents and outside therapists
Keep accurate records; enter notes in the database, maintain and organizes files
Maintain current licensing requirements and regulations
Oversee supplies and submits order requests
Support and communicate with parents and staff about student illness and/injuries in coordination with the school nurse
Schedule internal and parent meetings; create a schedule of outside providers

The successful candidate will possess:
Warm, nurturing, and joyful spirit
Excellent interpersonal skills: in person, through email, and on the phone
Love of and experience with preschool children
High degree of professionalism
Strong organizational skills and attention to detail
Excellent oral and written communication skills
Flexible, adaptive, calm, and positive mindset
Ability to work well both independently and with direction
Ability to skillfully balance an array of responsibilities in a busy school environment